Board Position Descriptions:
President (two year position)

• Responsible for the successful operation of NfCNS, by coordinating the efforts of the entire board as well as chairing the Executive Committee, the President will:

• Supervise the school’s director.

• Administer compensation packages.

• Ensure DCFS requirements are met.

• Oversee all committee work, standing and ad hoc.

• Final approval of all contracts committing NfCNS.

• Second signatory on operating account.

• Chairs nominating committee.

• Evaluates and reviews all insurance policies.

• Must fulfill the base requirements of board members as listed on the front page.

• Maintains a journal for the next jobholder.

First Vice President (one year position)

• Assist the President in the general operation of NfCNS.

• Specific responsibilities include:

• Take on the role of President in her absence.

• Chairs the strategic planning committee.

• Chairs the bylaw committee.

• Sits on Executive Committee.

• Oversees all fundraising and work of fundraising committee.

• Responsible for reviewing all new fundraising.

• Responsible for notifying board members of repeated absences according to the board policy.

• Maintains regular evaluations of all members’ fulfillments of base requirements.

• Is a second signature on benefit account checks.

• Coordinates the updating, compiling and distributing of the school directory.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next jobholder.

Vice President Personnel (two year position)

• Acts as the board liaison to the NfCNS staff, including:

• Serves on the strategic planning committee.

• Attends staff meetings.

• Assists director with of new staff.

• Assists the president in hiring a new director, if needed.

• Prepares annual staff compensation packages.

• Biannually reviews NfCNS policies and procedures manual.

• Biannually reviews NfCNS compensation to ensure competitiveness.

• Complete NfCNS salary/tuition surveys.

• Research benefit packages for the staff.

• Signature for the benefit account.

• Sits on the Executive Committee.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next jobholder.

Recording Secretary

• Responsible for the recording of meeting minutes of the board meetings and Executive Committee meetings.

• Types and distributes minutes, at least one week prior to the next board meeting.

• Takes attendance at board meetings.

• Sits on Executive Committee

• Holds record of all Board members participation via committee heads and reports to First Vice President.

• Collects and updates exiting members minute notebooks and redistributes them to New Members.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next jobholder.

• Manages website and ensures it is current and updated in a timely manner.

Treasurer (one-year term, preceded by one-year term as Assistant Treasurer)

• Responsible for all financial and accounting procedures of NfCNS.

• Oversee activities of Asst. Treasurer and Fundraising Treasurer

• Manage bookkeeper activities except for tuition issues in Asst. Treasurer position below.

• Prepare and present Budget.

• Prepare for audit and act as liaison with auditors.

• Approve expenses and sign checks for Operating Account.

• Primary signatory for Operating Account.

• Review payroll sheets prior to submission and sign paychecks.

• Manage payroll company relationship. Ensure (with bookkeeper) that quarterly amounts in QB tie to quarterly payroll company reports.

•  Periodically review fees and compare to contract.

• Ensure staff personal hours are tracked properly.

• Ensure medical expenses are properly reimbursed to staff (i.e., in a timely manner not to exceed their contract amount for a fiscal year for allowable medical expenses).

• Attend executive committee meetings as a voting member.

• Ensure annual taxes are filed properly with the IRS and IL.

• Assist President and VP Personnel with staff contracts for upcoming school year.

• Monitors cash flow and insures favorable cash/savings ratio.

• Coordinates all school records keeping

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next person to hold the position.

Assistant Treasurer (moves up to Treasurer at end of one-year term)

• Attends the 2 Executive Committee Meetings that are immediately prior to and following the new registration enrollment period in December or January.

• Attends the October Executive Committee meeting to discuss enrollment
  projections that flow into the annual budget.

• Manage Tuition billing and payment plans; make calls for late payments
  Ensure all tuition is paid.

• Work with Treasurer on projected enrollment budget projection.

• Prepare summary of tuition payments for Enrollment and Bookkeeper positions once tuition amounts are set for following year.

• Attend enrollment events. Ensure that current families have paid before they register for new classes.

• Review scholarship applications and discuss with President and Enrollment. All three positions should approve to proceed.

• Review contracts for expense items periodically (e.g., copier, telephone, etc.) (President handles insurance.)

• Coordinates with enrollment to insure correct record keeping and information.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next person to hold the position.

Enrollment

• Responsible for the coordination of the enrollment procedures for all classes.

• Maintains all records in central data base of student enrollment.

• Distribution of all enrollment information packages.

• Prompt response to all enrollment inquiries.

• Monitors enrollment levels in all classes.

• Maintains waiting list of potential students.

• Works with community relations to ensure area wide publication of classes.

• Member of strategic planning committee.

• Oversees assistant enrollment.

• Sits on Executive Committee.

• Signature on benefit account.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next job holder.

Assistant Enrollment (every year moves up to enrollment position)

• Assists Enrollment Chair and School Director.

• Initiates and monitors enrollment for Parent/Tot, Movement and Music and Summer Camp.

• Coordinates Public Relations campaign for the enrollment of Toddler classes, Camp and Kindergarten Music.

• Collects delinquent tuition, security deposits, and registration fees.

• Provides updated school directory of students to the coordinator of the NfCNS school directory.

• Attends executive committee meetings beginning January of each year, but does not have a vote.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next job holder.

Equipment (3 people)
Toy cleaning takes place twice a year, usually in January/February and again in July. The Equipment committee is always looking for extra hands to help. This is a great way to meet other mothers and help keep the school clean for our children!

• Maintenance of playground.

• Buys and maintains NfCNS office equipment.

• Buys and maintains NfCNS toys.

• Purchases basic supplies, as needed, in a cost effective manner
  Coordinates the semi-annual cleaning of the toys and classroom equipment.

• Coordinates equipment inventory and labeling.

• Makes play dough for the classrooms.

• Purchases pumpkins, turkey for Thanksgiving feast, pots and flowers for Mothers Day and other project supplies as needed.

• Must fulfill all base requirements of the board members as listed on the front page.

• Maintains a journal for the next job holder.

• Responsible for updating outdoor planters (2) spring/summer, fall, and winter.

Carpool/Library (1 person)

• Organizes and maintains the NfCNS Library.

• Coordinates the carpool program.

• Distributes the carpool information to parents, including numbers, for the school year and summer camp.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next job holder.

Hospitality (3 people, with 1 to stay on to next year)
NFCNS developed the Hospitality committee so that parents have an opportunity to get involved with their child’s school. Among many things, this committee assists with organizing volunteers and room parents. The volunteers and room parents assist the teachers and the Board of Directors with special classroom activities, annual fund raising initiatives and family events, to name just a few. This is a great way to contribute your time and your talent as well as meet other parents and become familiar with Board Members and their responsibilities.

• Creates and maintains a volunteer pool.

• Recruits room moms for each classroom and outlines room mom responsibilities.

• Recruits, coordinates and oversees volunteers for school projects and board committees.

• Compiles calling tree, as needed.

• Arranges for refreshments for all school functions when needed.

• Purchase gifts as needed.

• Coordinates Teacher Appreciation function.

• Prepares student snack calendars.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for next jobholder

• Coordinates purchase of school snacks from approved list.

Annual Benefit (minimum 5 people, with one to stay on the next year)
Do you love a good party?  Then this is the committee for you!  The Annual Benefit is the largest fundraiser for NFCNS. The Annual Benefit is a great way to meet other parents and to get to know your children's teachers outside of the classroom. It is a F-U-N event that helps raise money for equipment, scholarships for students, teacher bonuses and facilitates continuing cultivation of the friends and patrons of the school among alumni parents, past donors, and community friends. 

• Responsible for the planning and production of the Spring Benefit, including:

• The scope of the event, date, and theme of the event, invitations, decorations, fund raising activities.

• Operations chair may be asked to speak to Executive Committee

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for next job holder.

Fundraising Committee (minimum of 4 people, including one to stay on the next year)
The Fundraising committee sets annual goals for fundraising, orchestrates the Board directors’ leadership and participation in the fund-raising program, and oversees all fund-raising activities by the school.

• Responsible for the planning and production of all of the smaller fundraising events.

• Planning the Fall Cocktail Party.

• Organizes all other small fundraisers as determined with First VP

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next job holder.

• Planning the Kiddie Karnival, coordinating with the PTA from Middlefork

Fundraising Treasurer (2 year term, generally, unless moving to another treasurer position)

• Responsible for the financial activity of the board’s benefit efforts including:

• Oversees all activity of the benefit account.

• Primary signatory for benefit account; approve expenses, sign checks, and coordinate cash needs.

• Ensure revenues and expenses are recorded properly in Benefit Account.

• Prepare financial summary of each event once items are booked for auditors and treasurer. (e.g., one-page description to include total revenues, total expenses, description of
  event, variance from prior year, date, etc.)

• Handle required activities for annual benefit (and other fundraisers,) such as managing check-out process, procuring cash for event, preparing checks for vendors, coordinating credit card process, and summarizing financial aspects of event for bookkeeper.

• Attends benefit committee meetings, as needed.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next year jobholder

Public Relations (2 people)

• Provides strategic ideas and initiatives with all members of board to ensure community awareness of NfCNS utilizing various media.

• Responsible for TV Tune out.

• Winnetka Alliance Representative: Attends monthly Alliance Meetings and reports back to the board.

• Responsible for getting enrollment and other needed information and advertising out to area wide publications (Pioneer Press) and working with Enrollment Chairs on this task.

• Newsletter: Collects information for, types collates and distributes monthly newsletter.

• Must fulfill all base requirements of board members as listed on the front page.

• Maintains a journal for the next job holder.